Event Administrator

Join the British Small Animal Veterinary Association (BSAVA) and help promote excellence in the veterinary profession

The role: 

Working for a national Association, this is a fantastic opportunity to join our in-house congress team based near Gloucester with hybrid working. As part of its portfolio of events, the Association hosts a large veterinary conference with a globally renowned scientific programme alongside a significant exhibition.

The Events Administrator will play a key role in supporting a range of elements across Congress, including the scientific programme and speaker administration, social programme logistics, registration, delegate administration, sponsorship and exhibition administration support, and onsite delivery.

Skills and experience:

We are looking for a self-motivated individual with exceptional organisational skills who can demonstrate experience in working on complex projects. The successful candidate will have great attention to detail, the ability to work to strict deadlines, work in a multi-tasking environment, and possess excellent customer service skills. They must have proficient IT skills and the ability to pick up and run with new technology. Experience in running events is desired but not essential if transferable skills can be proven. 

The person:

The ideal candidate will have previous experience working in a busy office environment and demonstrate excellent communication skills. They will be results driven, strive to make a difference, and enjoy a challenge. Exceptional organisational and time management skills with the ability to work effectively within a team are essential.

The candidate must be flexible to occasionally work outside of regular office hours and with occasional travel within the UK.

About the BSAVA:

The BSAVA is a professional membership association that exists to drive excellence in veterinary practice to improve the health and welfare of small animals. 

With a membership of more than 10,000 veterinary surgeons, vet nurses, and students, we work in the UK and internationally to promote excellence in small animal practice through education and science by facilitating training, conducting research, and developing policy. Every year the BSAVA delivers numerous education courses, hosts a large small animal Congress, and publishes books, manuals, apps, and magazines. 

This post is a full-time role working 37.5 hours in the Congress department and reporting to the Event Manager.

Our reward package for this role includes a basic salary of circa £23,000 per annum (depending on experience). In addition, we offer generous employer pension contributions starting at 7% and increasing up to 10% with length of service.


We also offer:

  • Holiday starting at 25 days (plus bank holidays) rising by one day each year up to 28 days.
  • Support for hybrid working for our employees, meaning you can work at home for two days a week, and we also have a comprehensive Flexible Working Policy.
  • Life assurance of 4 x annual salary.
  • Health and wellbeing support, including an Employee Assistance Programme, available 24/7 – 365 days, and a network of mental health first aiders. Plus, Company sick pay, access to private medical insurance when you have completed 12 months’ service, occupational health service, and annual flu vaccinations.
  • Training and development
  • Free onsite parking, and for those who wish to cycle, we offer a cycle to work scheme which provides a discounted purchase of a bicycle and accessories for healthy, low carbon travel.
  • Last but by no means least, we have regular social activities and events for those who wish to join!


And we are:

Community friendly – offering paid leave to volunteer for a charity or not for profit organisation.

Committed to supporting sustainability in our work and within the veterinary profession. The Association has completed a certified carbon audit and has been awarded Bronze accreditation with Investors in the Environment.

So, if you are bold and innovative, strive for excellence while taking ownership and accountability of your work, show passion for what you do, and work effectively in a team – then you’ll be a great fit for the Association, and we would love to hear from you.


How to apply:

Please submit your CV and a covering letter detailing how you meet the requirements in the role description to Sarah Fitzpatrick, Head of Partnerships and Events at the BSAVA at: s.fitzpatrick@bsava.com

If you have any questions or would like to discuss the role, please contact Sarah using the email address above.

By applying for this position, you are consenting to the information on your CV being held by the Association for six months.

Our commitment to equality, diversity, and inclusion (EDI) underpins our belief that we can make the Association stronger through the unique contributions we can all bring. We create inclusive teams aligned with our values and encourage applications from a diverse range of suitably qualified candidates.

Events Administrator Role Description – April 2023